A brief description of the general duties of the East Bay Charter Township Clerk are outlined below. There are many other day-to-day duties that are not listed. If you have any questions about who you need to see for help with your Township issue, the Clerk's Office can help you.
If you have further questions please email me, or call 947-8647.
Susanne Courtade, CMC\CMMC
East Bay Charter Township Clerk
President, Clerks Association of Grand Traverse County
1st Vice President, Michigan Association of Municipal Clerks
The Clerk is elected every four years at the time of the Presidential Election and serves as a voting member of the Township Board which includes but it not limited to the following responsibilities:
Adopting Township policies
Adopting Township ordinances
Approving the budget
Serving on assigned committees
The Clerk Administers all elections in East Bay Charter Township. The Clerk plans, organizes, and oversees election activities including but not limited to:
Processing of absentee ballots
Preparing voting devices, ballot cans, etc.
Supplying precincts with necessary supplies for election day
Training Election Inspectors
Issuing, validating, and certifying petitions for local candidates and issues
Relocation of precinct boundaries
The Clerk maintains the voter registration files, which includes but is not limited to:
Registering new voters
Making address/name changes to current voters
Canceling voters when they move or become deceased
Issuing voter ID cards to all voters
Maintaining Voter Master Cards with signatures of all registered voters
Updating voter history for all voters after each election
The Clerk is the offical custodian of Township records, books and documents such as oaths, bonds, ordinances, and resolutions. The Clerk is also responsible for the producing and keeping of minutes for the Township Board of Trustees meetings.
The Clerk's Office maintains records in accordance with the State of Michigan Record Retention Schedule. The Clerk's Office also publishes and posts legal notices.
Under State Statute the Clerk is responsible for keeping a record of the expenditures made for the Township. The Clerks office processes accounts payable, payroll, and general ledger.
The Clerk is the official coordinator of Freedom of Information Act (FIOA) requests. All requests are processed through the Clerk's office, regardless of which department may gather the information.
The Clerk's Office provides Notary Public Service at no charge to East Bay Township residents and business owners.